Annual General Meeting 2021

Annual General Meeting

Notice of the 60th AGM of Hampshire & Isle of Wight Wildlife Trust. To be held online via Zoom, on Tuesday 2 November 2021, 7pm – 9pm 

This year we will again be holding our AGM online and hosting it via the internet as a Zoom webinar.   

The AGM webinar will start at 7pm and the meeting will, as usual, include the report from the Trust’s Chairman on the year 2020-2021, the report from the Trust’s Treasurer on the year 2020-2021, the approval of Trust’s Annual Report & Accounts for the year ending 31 March 2021, election of Trustees and appointment of auditors.

HIWWT CEO Debbie Tann

Hampshire & Isle of Wight Wildlife Trust CEO Debbie Tann

Following the formal business, and with the Trust now in its 60th year our CEO, Debbie Tann, will reflect on the Trust’s development and achievements over the past six decades, as well as reporting on our progress to date with our Wilder Strategy and our plans going forwards.   

Craig Bennett 5 (C) Richard Jinman (1)

The Wildlife Trusts' CEO Craig Bennett 

Then, we are delighted that Craig Bennett, CEO of The Wildlife Trusts, will be joining us to give a presentation on The Wildlife Trusts’ strategy and how our work locally contributes to the national picture. 

Agenda for the 2021 AGM

Welcome  

By the Trust’s Chief Executive 

Annual General Meeting 

  1. Opening address by the Trust’s President   

  1. Apologies for absence 

  1. Minutes of the 59th Annual General Meeting 

  1. Report of the Trust’s Chairman on the year 2020–2021 

  1. Report of the Trust’s Honorary Treasurer on the year 2020–2021 and approval of Accounts for the year ended 31 March 2021 

  1. Elections to Council (see below)

  1. Appointment of Auditors: Azets being eligible offer themselves for re-appointment 

Presentations 

By Debbie Tann, Chief Executive of the Trust and  Craig Bennett, Chief Executive of The Wildlife Trusts 

Q&As 

Members questions 

Elections to Council

Elections to Council 

Julian Roberts being duly qualified as a Trustee and having been co-opted in June 2021 stands for election 

 

Re-elections to Council 

Lesley Chin being duly qualified as a Trustee and having served 6 years as a Trustee stands for re-election for a third term 

David Jordan being duly qualified as a Trustee and having served 6 years as a Trustee stands for re-election for a third term 

Jane Page being duly qualified as a Trustee and having served 6 years as a Trustee stands for re-election for a third  term 

Malcolm Sonnex being duly qualified as a Trustee and having served 6 years as a Trustee stands for re-election for a third term 

 

This is the final list of candidates standing for election at the 2021 AGM (7/10/2021)

If you would like to attend

We would be delighted if you are able to join us online for our AGM. Please book your place using the registration button below. Your details will be collected securely via an online form (Eventbrite). Please note that webinar places are limited and the deadline for booking your place is Tuesday 26 October.    

If you are unable to attend and would like a proxy vote

The deadline for requesting a proxy vote for this year’s AGM was Monday 20 September 2021.

Register for the AGM

FAQs about attending the AGM

I've registered for the AGM, what happens next? 

Once you have completed and submitted your booking form Eventbrite will send you an automated acknowledgement email.   

The Trust’s membership team will then check your details against your membership record and within two weeks you will receive an email from Zoom containing your login details for the webinar and information on how to access the business papers ahead of the AGM. Please use the Zoom login details to join the webinar on 2nd November.  

How can I access the AGM business papers?

If you have registered to attend you will receive an email from Zoom which contains your login details for the AGM webinar and also a link to the business papers.  You can also view and download the AGM business papers here: www.hiwwt.org.uk/agm-2021-papers

Have a question you want to ask at the AGM? 

There will be a Question and Answer session at the end of the AGM during which you’ll be able to submit a question for the AGM panel using Zoom’s Q&A function.  Please note, this year we are not inviting members to submit questions in advance of the AGM.   

How will the voting work?

The voting will be conducted via Zoom’s polling function.  For each motion put to members you will be invited to vote by clicking on either ‘for’, ‘against’ or ‘abstain’.  

The polling will be set up to enable both members within a joint membership to vote whether they are attending the AGM separately or on a single, shared device.  The voting procedure will be explained during the meeting before the polling begins. 

What if I am a joint member? 

If there are two of you in your membership and you both wish to attend the AGM you can do so in one of two ways: 

  • If you will be attending the AGM ‘together’, i.e. by sharing a single device, you only need to book one place.  You will then be issued with a single Zoom login.  When you register for your place at the AGM there is space on the booking form to include both of your names – this will let us know that you will both be in attendance.      

OR  

  • If you will be attending ‘separately’, i.e. by using two devices, you will both need to book a place (in order to be issued with a Zoom login for each device).          

In terms of voting, as joint members you both have the right to vote in the AGM.  Voting will be conducted via Zoom poll and this will be set up to enable both members within a joint membership to vote whether they are attending the AGM separately or on a single, shared device.  The voting procedure will be explained during the meeting before the polling begins.     

What is a Zoom webinar?

Whereas a Zoom ‘Meeting’ allows you to use your camera and microphone to be seen and heard, a Zoom ‘Webinar’ is slightly different – it allows you to see and hear the AGM panel as well as watch presentations on your screen but your camera and microphone will be automatically disabled so that no-one can see or hear you.  You will be able to ask questions by typing them in using the ‘Q&A’ function and you will also be able to vote.  Voting will be carried out via a ‘Poll’ during the webinar – the questions will appear on-screen and you will be able to click to register your vote.   

What do I need to join the webinar? 

You will need to have a computer or other device (laptop or tablet for example) that can access the internet and that also plays sound so that you can see the presentations and hear the panel members speaking.  

Do I have to  have a Zoom account? 

No, you do not need a Zoom account to attend the webinar, however you might wish to create one as it may make joining the AGM easier.  If you are new to Zoom, please give yourself plenty of time to join the webinar on the night.   

Please be aware, if you don't create a Zoom account, when you join the AGM using your Zoom login link you will be prompted to download the Zoom Desktop Client App – this is a file that will allow the webinar to run on your computer or device.  

Further information about Zoom

If you would like to know more, please take a look at the AGM webinar further information.  If you have any other technical questions, please visit Zoom’s webinar help page

Register for the AGM   

 

Further Questions about the AGM? 

Email us at agm@hiwwt.org.uk or call us during office hours on 01489 774400 if you need any additional information.   

Previous AGMS

2020 AGM

The 59th Annual General Meeting of Hampshire & Isle of Wight Wildlife Trust was held online via a Zoom webinar on Tuesday 10 November 2020 at 7pm - 9pm.  

If you would like to catch up on the proceedings you can watch edited highlights below which include the President’s Opening Address, Chairman’s Report, Treasurer’s Report and CEO’s Presentation.    

We are pleased to report that during the AGM the members also approved the minutes of the 58th Annual General Meeting, the Annual Report for the year ended 31 March 2020, the re-election of Oliver Cox, Christopher Langford, Andrew Lee, Helen McCormack and Matt Prescott as Trustees, and the appointment of Azets (formerly known as Wilkins Kennedy) as the Trust’s auditors.