AGM 2025
Notice of the 64th Annual General Meeting of Hampshire and Isle of Wight Wildlife Trust
To be held at
The Point Theatre, 14 Leigh Road, Eastleigh SO50 9DE
on Thursday 23 October 2025, 9.45am – 11.15am
Our agenda starts at 9.45am and finishes at 1.15am. As well as the formal AGM business and votes on resolutions, the meeting will include:
- Members’ Questions
- Presentation of the Outstanding Contribution Award
- The chance to meet other Trust members and supporters, trustees and staff
Please book your place using the registration below. Your details will be collected securely via an online form. Please note that places are limited and must be booked in advance by Sunday 19 October. If the meeting becomes fully booked before this date, we will close the bookings earlier. Non-members are very welcome to attend the AGM but will not be able to vote on the formal business of the meeting.
If you’re unable to attend we would encourage you to participate by requesting and casting a proxy vote (either by post or online) on the formal business and resolutions. The deadline for requesting a proxy vote is Tuesday 23 September.
We will record the AGM so you can catch up on the proceedings after the meeting. We will post edited highlights here in November.
Questions about the AGM? Email us at agm@hiwwt.org.uk or call 01489 774400
Key information
Agenda
Welcome by the Trust’s Chief Executive
Annual General Meeting
- Opening address by the Trust’s President
- Apologies for absence
- Approval of the Minutes of the 63rd Annual General Meeting
- Report of the Trust’s Chairman on the year 2024–2025
- Report of the Trust’s Honorary Treasurer on the year 2024–2025 and approval of Accounts for the year ended 31 March 2025
- Appointment of Auditors – Saffery LLP being eligible offer themselves for re-appointment
- Elections to Council (see below)
Members’ Questions
Presentation of the Outstanding Contribution Award
Elections to Council
Elections to Council
The information on candidates standing for election will be finalised by 24 September 2025.
Re-elections to Council
Rachel Coyle MBE being duly qualified as a Trustee and having served 3 years as a Trustee stands for re‑election for a second term
Richard Green-Wilkinson being duly qualified as a Trustee and having served 6 years stands for re-election for a third term
William Vine being duly qualified as a Trustee and having served 3 years as a Trustee stands for re‑election for a second term
The information on candidates standing for re-election will be finalised by 24 September 2025
Appointment of Auditors
Saffery LLP being eligible offer themselves for re-appointment.
AGM papers
The AGM business papers will be available on the door on 23 October. They will also be available to view and download here from 25 September.
Access and Parking
The Point is in Eastleigh Town Centre within easy walking distance of Eastleigh bus and railway station and a short drive from the M3 and M27 motorways. The venue has space for bicycles outside the building in a visible area where they can be easily locked.
To help you find the The Point use:
Postcode: SO50 9DE – the entrance is on Leigh Road
What3Words: ///scan.sands.cloud https://w3w.co/scan.sands.cloud
Venue Accessibility:
- Ground floor
- Full disabled access
- Hearing loop system
Nearest Parking:
The Point does not have a public car park.
Long-stay Pay & Display Car Parks, both with disabled spaces:
- Mitchell Road multi-storey car park – Mitchell Road, Eastleigh SO50 5RN (0.4 miles)
- Swan Shopping Centre multi-storey car park – Wells Place, Eastleigh SO50 5PB (0.4 miles)
Other Pay & Display Car Parks in the town centre are closer to The Point but these have a maximum stay of 2 hours during the daytime.
For more parking information visit Eastleigh Borough Council's website
Public transport
Nearest train station: Eastleigh (0.4 miles)
Nearest bus stop: Eastleigh Bus Station (0.2 miles) & for a small number of services, Archers Road stop (0.1 miles) – for information on bus services and times visit My Journey Hampshire.
Previous AGMS
2024 AGM
The 63rd Annual General Meeting of Hampshire & Isle of Wight Wildlife Trust was held on Saturday 19 October 2024, 10am – 1pm at Ashburton Hall, Elizabeth II Court, The Castle, Winchester SO23 8UJ.
You can watch edited highlights below. Highlights include the Opening Address by our President, Megan McCubbin, the Chairman’s Report, Treasurer’s Report and presentations by the Trust’s Chief Executive and staff.
During the AGM the members also approved the minutes of the 62nd Annual General Meeting and the Annual Report for the year ended 31 March 2024, elected Oliver Cooper, Henry Gardener, Charlotte Rose and Victoria Thorp as Trustees, re-elected David Jordan OBE and Julian Roberts as Trustees and re-appointed Saffery LLP as the Trust’s auditors.
2023 AGM
The 62nd Annual General Meeting of Hampshire & Isle of Wight Wildlife Trust was held at Ashburton Hall, Elizabeth II Court, The Castle, Winchester, SO23 8UJ, on Saturday 14 October 2023, 10am - 1pm.
You can watch edited highlights below. Highlights include the Opening Address by our President, Megan McCubbin, the Chairman’s Report, Treasurer’s Report and presentations by the Trust’s Chief Executive and staff.
During the AGM the members also approved the minutes of the 61st Annual General Meeting and the Annual Report for the year ended 31 March 2023, re‑elected Oliver Cox, Helen McCormack and Matt Prescott as Trustees and appointed Saffery Champness as the Trust’s auditors.
2022 AGM
The 61st Annual General Meeting of Hampshire & Isle of Wight Wildlife Trust was held at Ashburton Hall, Elizabeth II Court, The Castle, Winchester, SO23 8UJ, on Saturday 5 November 2022, 10am - 1pm.
You can watch edited highlights below. Highlights include, in part 1, the CEO’s Welcome, Chairman’s Report, Treasurer’s Report and a farewell from John Collman on his retirement as President of the Trust. Part 2 includes the presentations given by the Trust’s Chief Executive and staff and the two videos shown at the meeting.
During the AGM members approved the minutes of the 60th Annual General Meeting, the Annual Report for the year ended 31 March 2022, the election of Rachel Coyle MBE and William Vine as Trustees, the re-election of Richard Green-Wilkinson and Lesley Kirk as Trustees, the approval of the Special Resolution to amend the Trust’s Articles of Association and the re-appointment of Azets as the Trust’s auditors. The meeting also saw the appointment of Megan McCubbin as the Trust’s President and Chris Packham as a Vice-President of the Trust.
2021 AGM
The 60th Annual General Meeting of Hampshire & Isle of Wight Wildlife Trust was held online via a Zoom webinar on Tuesday 2 November 2021 at 7pm – 9pm.
You can watch edited highlights below. Highlights include the President’s Opening Address, Chairman’s Report, Treasurer’s Report and presentations by the Trust’s Chief Executive and the Chief Executive of The Wildlife Trusts, Craig Bennett.
During the AGM the members also approved the minutes of the 59th Annual General Meeting, the Annual Report for the year ended 31 March 2021, the election of Julian Roberts as a Trustee, the re-election of Lesley Chin, David Jordan, Jane Page and Malcolm Sonnex as Trustees, and the re-appointment of Azets as the Trust’s auditors.
2020 AGM
The 59th Annual General Meeting of Hampshire & Isle of Wight Wildlife Trust was held online via a Zoom webinar on Tuesday 10 November 2020 at 7pm - 9pm.
You can watch edited highlights below which include the President’s Opening Address, Chairman’s Report, Treasurer’s Report and CEO’s Presentation.
During the AGM the members also approved the minutes of the 58th Annual General Meeting, the Annual Report for the year ended 31 March 2020, the re-election of Oliver Cox, Christopher Langford, Andrew Lee, Helen McCormack and Matt Prescott as Trustees, and the appointment of Azets (formerly known as Wilkins Kennedy) as the Trust’s auditors.
Questions about the AGM? Email us at agm@hiwwt.org.uk or call us on 01489 774400.