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Wildflowers on farmland © James Adler

Wildflowers on farmland © James Adler

AGM

Annual General Meeting of Hampshire and Isle of Wight Wildlife Trust 

AGM 2026

Notice of the 65th Annual General Meeting of Hampshire and Isle of Wight Wildlife Trust  

To be held online on Wednesday 4 November 6.00pm – 7.45pm 

via Microsoft Teams webinar 

This year, we’re holding our AGM online on a weekday evening, rather than in person on a Saturday. We hope this will make it easier for more members to take part, while also being a cost-effective approach for the Trust. We’ll review how this works after the event to help shape future AGMs.

What to expect

The meeting will cover the formal AGM business, including online voting on key resolutions.

After this, our Chief Executive, Debbie Tann MBE, and members of the senior team will share an update on our work over the past year, including progress towards our Wilder 2030 goals and highlights from across our nature reserves.

There will also be a Q&A session, giving you the opportunity to ask questions and hear directly from the Trust’s leadership team. You can also ask a question in advance here. 

Attending the AGM is a great way to hear first-hand about our work and how your membership is helping wildlife to thrive. We very much hope you can join us online.

Non-members are very welcome to attend the AGM but will not be able to vote on the formal business of the meeting.

Book your place

If you have a joint membership, please note:

  • If more than one member in your household wishes to vote — particularly where you may wish to vote differently — each person will need to join the AGM using a separate device in order to vote individually. If this is not possible, members can still take part by submitting a proxy vote in advance. You can request a proxy vote here, or contact agm@hiwwt.org.uk if you need any support.

 

Unable to attend?   

Members who are unable to join the meeting can still take part by voting on the formal AGM business and resolutions via proxy. To request a digital proxy vote, please complete the online form here. Alternatively, to request a postal proxy, please call us on 01489 774400 or email agm@hiwwt.org.uk, providing your name and full address (including postcode).

The deadline for requesting a proxy vote is Sunday 4 October.  

The AGM will be recorded and edited highlights will be available later in November.

Questions about the AGM? See the FAQs below or email us at agm@hiwwt.org.uk or call us on 01489 774400.

Agenda

Welcome  

Annual General Meeting 

  1. Opening address by the Trust’s President
  2. Apologies for absence
  3. Approval of the Minutes of the 64th Annual General Meeting
  4. Report of the Trust’s Chair on the year 2025–2026
  5. Report of the Trust’s Honorary Treasurer on the year 2025–2026, Members’ Questions and Approval of Accounts for the year ended 31 March 2026
  6. Appointment of Auditors – Saffery LLP being eligible offer themselves for re-appointment 
  7. Elections to Council (see below) 

End of the formal business of the AGM  

Presentation by the Trust’s Chief Executive and senior staff  

Members’ Questions

Thanks and meeting close 

Elections to Council

Elections to Council  

The information on candidates standing for election will be finalised by 6 October 2026. 

Re-elections to Council  

There are no candidates standing for re-election. 

Appointment of Auditors

Saffery LLP being eligible offer themselves for re-appointment. 

Papers

The AGM business papers will be available to view and download here from 6 October 2026.  

Frequently Asked Questions

Why is the AGM being held online this year?

This year’s AGM will be held online rather than in person. We hope this will make it easier for more members to attend, while also being a cost-effective option for the Trust. We will review how this works after the meeting and use this to inform future plans.

Why are you using Microsoft Teams?

We’re using Microsoft Teams Webinar as it provides a reliable and secure platform that allows members to join easily, ask questions, and take part in voting during the meeting.

How do I join the AGM?

Book your place using the registration link here. You will receive a joining link by email ahead of the meeting. 

On the day:

  • Click the link to join
  • You can join via your web browser or the Microsoft Teams app
  • You do not need a Teams account to take part

What device should I use?

  • A desktop or laptop is recommended for the best experience
  • You can also join using a tablet or mobile device
  • If using a tablet or mobile, we recommend downloading the Microsoft Teams app in advance

Why is desktop preferred?

Using a desktop or laptop generally provides:

  • A clearer view of presentations
  • Easier access to voting and Q&A features
  • A more stable experience

How will voting work during the AGM?

How will voting work during the AGM?

Voting will take place online during the meeting. Clear instructions will appear on screen when each vote opens, and the Chair will guide members through the process. Once submitted, votes cannot be changed.

To ensure voting is accurate and straightforward, the system allows one vote per device. If more than one member is joining from the same household:

  • You can vote together using one shared device (one vote), or
  • Each member can vote individually by joining on separate devices (one vote per device)

If you only have access to one device and wish to vote separately, one member can vote during the meeting and others can take part by requesting a proxy vote in advance at hiwwt.org.uk/proxy. 

 

Can I vote if I can’t attend the AGM?

Yes — members can still take part by casting a proxy vote in advance. This ensures your vote is counted even if you are unable to join live. You can request a proxy vote at: hiwwt.org.uk/proxy

How do I ask a question during the AGM?

  • You can ask a question during the meeting using the Q&A function
  • You can also submit a question in advance here. 

What if I have technical issues on the day?

If you experience any issues:

  • Try refreshing your browser or rejoining using the same link
  • If problems continue, please contact us:

What is an AGM?

The Annual General Meeting (AGM) is an important opportunity for members to:

  • Hear about the Trust’s work over the past year
  • Review key reports and accounts
  • Vote on formal business and decisions
  • Ask questions and engage with the leadership team

Questions about the AGM? Email us at  agm@hiwwt.org.uk or call us on 01489 774400.